2.1 Why we process personal data
2.1.1 To successfully communicate with you, e.g. in response to your enquiry or request to book a demo with us, we require you to provide us with certain information (directly via our Website, social media platforms, or through any other platforms that you have previously authorised to share your details with us).
2.1.2 The legal base on which we rely to collect, use, and share any personal information includes either or many of the following reasons:
- Your affirmative consent to use our Website and/or receive marketing messages,
- Compliance with legal obligations (including demo delivery),
- Our use of the personal information in your legitimate interests (e.g. responding to your enquiries, improving services - please see 2.1.4 below for more details).
2.1.3 We also process any personal information necessary for various forms of contact between yourself and us, in which this Privacy Policy applies and to which you are commonly being referred to, including:
- Communication conducted by email, on social media platforms (e.g. UpWork, LinkedIn), and via our Website. Especially in order to deliver messages containing necessary information or to establish and build positive, honest relationships with interested individuals and parties in our legally justified interest (art. 6 par. 1 lit. f RODO).
- In order to deliver on and fulfil any mutual agreements (including demo delivery and demo booking management), as well as to nurture established relationships in mutual interest.
2.1.4 In order to improve the ways in which our Website serves you as well as to provide you with targeted advertisements or marketing communications, which we believe may be of interest to you, we automatically collect certain information about your device and browsing journey, to which we jointly refer in this Privacy Policy as ‘device information’. This includes data about your web browser, IP address, time zone, and some of the cookies that may be installed on your device. As regards your browsing history on our Website, we collect data about the individual web pages and products that you choose to view, the origins of your journey (what websites or search terms referred you to our Website), and information about how you interact with our Website.
For more information about how targeted advertising works, you can visit the Network Advertising Initiative’s (“NAI”) educational page at http://www.networkadvertising.org/understanding-online-advertising/how-does-it-work.
2.1.5 Device information is gathered using the following technologies:
- ‘Cookies’ are data files that are placed on your device or computer and often include an anonymous unique identifier. For more information about cookies, and how to disable cookies, visit http://www.allaboutcookies.org;
- ‘Log files’ track actions occurring on the Site, and collect data including your IP address, browser type, Internet service provider, referring/exit pages, and date/time stamps;
- ‘Web beacons’, ’tags’, and ‘pixels’ are electronic files used to record information about how you browse our Website.
2.1.6 Information related to demo bookings (e.g. details about your role and company, your contact details, any demo personalisation details) is collected both when you make a booking or attempt to make it through our Website.
2.1.7 Personal information we typically collect at Dabase includes:
- Name, surname and/or nickname used for identification of your social media account,
- Email address,
- Phone number,
- Demo booking information (e.g. details about your role and company, your contact details as above, any demo personalisation details),
- If applicable, company details required for invoicing and client’s position in the company,
- Communication preferences,
- Preferences related to potential sales/ co-operation meetings,
- Device information automatically collected when you browse our Website.
2.1.8 Personal information is processed for the following reasons depending on circumstances:
- Ad-hoc contact including responses to enquiries;
- Demo booking;
- Free of charge resources related to co-operation;
- Cold mailing;
- Providing information about your rights;
- Potential agreements, pursuing claims or defending against them on the basis of our legitimate interest in protecting our rights (art. 6 par. 1 lit. f RODO).
2.2 How long personal information is processed
2.2.1 Personal information is processed for as long as the individual and/or the company remains our active client, partner or user of our Website (i.e. actively expresses their consent for application of our usage of Cookies and this Privacy Policy by agreeing and closing our Cookie banner on our Website or didn’t explicitly withdraw their consent once granted or expressed by emailing us directly with an appropriate request), following which period personal information is processed for a period of time required by law as to stay compliant with it, to pursue potential claims or defending against them, however no longer that 3 years from the day either your contact with us has ceased, or your co-operation agreement with us has expired.
2.2.2 Data processed on the basis of consent will be processed until the consent is withdrawn, with the proviso that the withdrawal of such consent does not affect the compliance of data processing that was carried out before this withdrawal.
2.3 Additional information related to data processing
2.3.1 We may disclose data to other recipients exclusively upon request of entities authorised to do so by law or when it is necessary for successful realisation of the aforementioned purposes (no. 2.1 above).
2.3.2 Personal information may be disclosed to the following parties depending on the purpose for which it is being processed:
- Parties related to Dabase,
- Parties co-operating with Dabase,
- Suppliers, in particular parties that deliver and maintain selected IT systems and solutions,
- Law firms.
2.3.3 Personal data processed by us will not be transferred outside the European Economic Area or to international organisations.
2.3.4 Our Website may include embedded content from other websites (for example and especially service-related videos and images). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
